Your Whole Agency,
In One Panel.
Portfolio management, customer matching, viewings and viewing agreements, offer and contract tracking and commission — all connected, under the agency's own brand.
Commission & Cash
July · agency-wideFive Things That Actually Go Wrong in an Estate Agency.
If you are looking for software, it is probably because of one of these. All five come answered in the system.
The Portfolio Is Scattered Across Spreadsheets
Listings in one file, photos on a phone, a price update in a WhatsApp group. When a customer asks, finding out which listing is current takes minutes.
Requests and Portfolio Do Not Meet
The customer who said “3+1, Bahçelievler, up to 5 million” is on file, but when a new listing is entered nobody remembers that request. You cannot sell the flat you have to the customer you have.
You Did the Viewing, the Commission Evaporated
You showed the flat and the customer then dealt directly with the owner. With no signed document, asking for the commission — let alone proving it — is impossible.
What Each Deal Left You Is Only Clear at Month End
Commission collected, the part still pending and the agent's share are not worked out separately. What actually reached the agency waits until month end.
Viewing Appointments Get Forgotten
Which agent is taking whom where, and what came of it — untracked. The customer says “nobody called me back” and goes to another agency.
All Five Come Already Answered.
We do not hand over an empty program. An estate agency's daily operation opens already configured.
The Whole Portfolio on One List
Square metres, number of rooms, district and the current price side by side. Photos, title status and the agency agreement are on the same record; you never trawl through spreadsheets.
Ranked by Fit Percentage
Budget, area and number of rooms are recorded; the panel compares the request against the whole portfolio. When a new listing is entered, pending requests are scanned again.
A Signed Viewing Agreement
The signed viewing agreement that protects your commission — digital signature and a printable copy. The document is linked to the appointment record.
Clear Even Mid-Month
Each transaction's commission, the collected part and the pending part are shown separately; the agency share and the agent's earnings are split by the rate you define, automatically.
Viewings in the Calendar, per Agent
Who is taking whom where shows in the calendar; a reminder goes to the customer, and the outcome is recorded on the same screen.
What Ships Ready for Real Estate.
The daily work of an estate agency and a property agent comes ready; then it runs under the agency's own logo and colour.
🏠Portfolio Management
Listings, photos, prices and for-sale/to-let status in one place, tracked live.
🎯Customer Matching
Buyer and tenant criteria match against the portfolio automatically, ranked by fit percentage.
🚪Appointments & Viewings
A calendar per agent, reminders and the outcome record on one screen.
📝Offer & Contract Tracking
Offer, negotiation and contract step by step; every stage on record, right through to the title deed.
💰Commission Tracking
The agency share and agent earnings are split automatically; income, expenses and the cash account are clear.
🔗Portfolio Sharing Link
Send the portfolio to a customer as an elegant page — with a view counter.
✍️Consent & Viewing Agreement
KVKK explicit consent and the signed document that protects your commission; digital signature + printout.
💬Bulk WhatsApp
Message customers in sequence; anyone who has opted out is excluded automatically.
📊Customer Source Analysis
Which channel brought how many customers and how many sales — manage your budget accordingly.
📎Contract PDF Attachment
Scan the wet-signed contract and attach it to the record; it is stored and backed up safely.
🔐Password Vault & Recurring Payments
Bank, email and classifieds site passwords encrypted; monthly payments reminded when due.
🗝️Short Lets & Car Rental
Short-stay accommodation and vehicle rental are managed separately; switched on from Settings.
Every Listing, For Sale and To Let, on One Page.
Square metres, number of rooms, district and the current price side by side. Without trawling through spreadsheets, you find the listing that fits an incoming request in seconds.
The Status Shows on the Row
A listing at contract stage, or one whose price has gone stale, is flagged in the list; nobody quotes a customer the wrong price.
For Sale and To Let Counted Separately
You see the agency's real portfolio size and how many deals completed this month at a glance.
The same list also filters per agent — who is responsible for which listings becomes clear.
Every Listing's File on One Screen.
The photo gallery, title status, the agency agreement and the view count of the sharing link sent to customers, all on the same record — you never have to ask what stage a listing is at.
Bahçelievler · 3+1 · 128 m²
24 photos🔗The Sharing Link Counts
You send the portfolio as an elegant page — a single listing, all of them, or a filtered set. How many people it went to and how many times it was viewed is written on the record.
📄The Agency Agreement Is Tracked
The agreement's term and date sit on the record; an expiring agreement never slips past you.
📎The Wet-Signed Document Is Attached Too
The scanned contract is attached to the record as a PDF; documents are stored and backed up safely.
Enter the Request, Let the Right Listings Rank Themselves.
Budget, area and number of rooms are recorded; the panel compares the request against the whole portfolio and ranks it by fit percentage. When a new listing is entered, pending requests are scanned again too.
Request: Merve Arslan
3+1 · Bahçelievler–Ataköy · 4.0–5.5 M ₺🔄A New Listing Scans Old Requests
When a new flat enters the portfolio, pending requests are scanned again — so you call the customer who registered months ago in good time.
📈Over-Budget Options Show Too
Listings with a lower fit but close enough stay on the list; offering the customer an alternative is your call.
📞Awaiting a Call
Customers with a match who have not been called yet are counted separately; the opportunity waits on the list.
Let the Flat You Showed Stay Your Commission.
Viewing appointments land in the calendar per agent; a reminder goes to the customer, and the outcome is recorded on the same screen. When the viewing agreement is signed, it is linked to the appointment record.
✍️The Document That Protects Your Commission
A signed “viewing agreement” is taken with a digital signature and there is a printable copy too. If the customer later deals directly with the owner, you have proof.
🔒KVKK Explicit Consent
Explicit KVKK consent is taken in the same flow; your basis for processing the customer's data is on record.
🔁The Outcome Goes on the Screen
After the viewing, “liked it / made an offer / walked away” lands on the same row; the process stays tracked.
What Each Deal Left You Is Clear by Mid-Month.
For every completed transaction, the commission, the collected part and the pending part are shown separately; the agency share and the agent's earnings are split automatically by the rate you define.
Collected and Pending Kept Apart
A deal with a signed contract but the title transfer still pending stays “pending”; you never count money that is not in the account as profit.
The Agency Share Splits Itself
The agent's share is deducted at the rate you define; what actually reached the agency is written on the screen.
Lettings Commission Works Differently
On a letting, commission is calculated as one month's rent; it sits in the same list but follows its own rule.
When the Agency Does More Than Buying and Selling.
Two separate modules for agencies that also do short lets and car rental. Switched on from Settings in one tap, and they never mix with the main portfolio.
Short Lets
You manage short-stay apartments separately: bookings, per-night pricing, clash checks and payments all on one screen.
It never mixes with the main portfolio; your for-sale list does not fill up with nightly rentals.
Car Rental · Rent a Car
A fleet list, daily rental, availability and payments posted automatically to the cash account. Which day the vehicle is with whom shows in the calendar.
If you run car rental alongside the agency, you do not keep a separate program for it.
📅Clash Checks
The same flat or vehicle cannot be booked twice; busy days show as closed in the calendar.
₺Payments to the Same Cash Account
Nightly and daily payments post to the agency's main cash account; at month end they total into one figure.
⚙️Off If You Do Not Need It
If you do not use the modules they never appear in the menu; the panel stays clean.
The Agency's Invisible Work Lives Here Too.
The portfolio and viewings are your daily job. These are the ones you remember once a month — and that hurt when you do not.
The Password Vault
The agency's bank, email and classifieds site passwords are stored encrypted, in one place. Even if a backup leaked they could not be read; only the manager sees them.
No password panic when an agent leaves.
Recurring Payments
Monthly payments such as office rent, internet and water are flagged on the Overview when they fall due; when you say “paid”, it posts to the cash account.
A forgotten bill means a cash account that does not balance at month end.
Customer Source Analysis
Which channel — Sahibinden, Instagram, referrals, the shop sign — brought how many customers and how many sales — you manage your ad budget with figures, not guesses.
No money flows to a channel that brings nothing.
Your website is inside the same system
Your portfolio is published on a single page. A web profile on every plan · yourbusiness.orbitix.tr from Professional · your own domain connects from Dedicated Assistant up.
When the Month Ends, Your Report Is in Your Inbox.
When the month closes, the agency's review report is emailed to you. You do not need to open the panel and run a report.
July 2026 · Agency Review Report
Orbitix Gayrimenkul · Bahçelievler
📅Automatic Every Month
It arrives as soon as the month closes. You do not have to remember, or open the panel.
🧑💼Breakdown by Agent
Who did how many viewings, closed how many deals, and earned how much.
📈Conversion Rate
How many viewings turned into deals shows as a figure; you steer the team accordingly.
The Portfolio and Customer List Stay With the Agency.
In real estate the most valuable asset is the portfolio and the customer list. An agent leaving and taking the list with them is the industry's best-known loss.
The List Belongs to the Agency, Not the Agent
Portfolio and customer records stay in the panel; even when an agent leaves, the list stays with the agency.
Every Agency's Data Is Separate
Tenant isolation is built into the foundation of the system. No other agency can see your portfolio.
Deletion Rights Stay With the Manager
Whether an agent can delete a record or see the cash account is set from the panel; the restriction is enforced on the server.
KVKK Explicit Consent on Record
The explicit consent taken in the viewing flow goes on record; anyone who opted out is excluded from bulk messages.
Passwords Are Stored Encrypted
The Password Vault is kept separately and encrypted; even if a backup leaked, the passwords could not be read.
Backups, Servers and Maintenance Are Ours
Data is backed up and monitored regularly; server management is on us. You do not need to hire an IT person at the agency.
When You Are Ready, on Top of the Same System.
You start with the CRM. When you need it, you switch on the WhatsApp AI — portfolio and customer data stays where it is, and there is no setup from scratch.
💬It Records the Request Itself
Budget, area and number of rooms are pulled out of the message, land in the panel as a request, and go into matching.
🔗It Sends the Portfolio Link
The sharing link for a suitable listing goes to the customer; the view counter starts running.
🎙️Management by Voice Note
Out on the road you say “put the Ataköy flat up to 5.2”; the system records it.
🧠A Memory of Your Own
Your portfolio, your areas and your commission rules are learned; the assistant speaks in the agency's name.
Professional plan — messages go out from the shared Orbitix number. Dedicated Assistant plan connects your own WhatsApp number is connected — the customer writes to you, and the assistant replies in the agency's name.
Four Plans, One System.
Start with the CRM; when you are ready, add the WhatsApp AI, then ad and social media management, on top of the same system. None of the four has a contract.
Starter
The agency's whole operation — from portfolio to commission.
- Portfolio management & sharing link
- Customer matching & fit percentage
- Viewings, agreements & KVKK explicit consent
- Offer and contract tracking & PDF attachments
- Commission, agency share & agent earnings
- Short lets · car rental · end-of-month report
Professional
CRM + the WhatsApp AI.
- Everything in Starter
- WhatsApp Orbi — records the request automatically
- Management by voice message
- The assistant sends the portfolio link
- AI customer & conversation summaries
- Your own address — yourbusiness.orbitix.tr
Dedicated Assistant
Work with your own WhatsApp number.
- Everything in Professional
- Your own WhatsApp number is connected
- Customers write to the agency directly
- Run the agency from WhatsApp
- An AI memory of your own
- Your own domain is connected
Enterprise
Hand your advertising and social media to the AI as well. The scope varies by agency and starts with a conversation.
- Everything in Dedicated Assistant
- Meta & Google ad management
- Social media content and a posting calendar
- Voice assistant
- Several website designs
- Priority support
Not Software — a Working Order for the Agency.
The Whole Portfolio on One Screen
Price, status, title and agreement on the same record; you never trawl through spreadsheets.
The Flat You Have to the Customer You Have
When a new listing is entered, pending requests are scanned again; the opportunity is not missed.
Your Commission Rests on a Document
The signed viewing agreement is linked to the appointment record; you never face a question of proof later.
The Agency Share Is Clear by Mid-Month
Collected, pending and the agent's share, each on its own; you never count money that is not in the account as profit.
The List Stays With the Agency
Portfolio and customer records live in the panel; even when an agent leaves, the agency's asset stays put.
A Risk-Free Start
A live demo first. Free setup, no contract, cancel whenever.
We Designed the System — Now It's Your Turn.
No sign-up, no setup. The demo opens with a sample portfolio: enter a request, see the match, plan a viewing. If you like it, we talk about the rest.