Your Whole Clinic,
In One Panel.
Per-doctor scheduling, digital consent and KVKK, doctor earnings, a cash account net of POS commission and consumables stock — all connected, under the clinic's own brand.
End of Day
Revenue − POS − EarningsFive Things That Actually Go Wrong in a Clinic.
Outpatient clinics, private practices, dental clinics, physiotherapy, dietitians, psychologists and vets — the same five problems in all of them. All five come answered in the system.
Patients Who Do Not Turn Up
A slot is set aside and the patient does not come. The doctor's chair sits empty and nobody else can be booked into that hour. Calling is left to a staff member, and most of the time it is forgotten.
Appointments Taken by Phone and Written in a Book
The book sits in one place and nobody outside reception can see it. Two patients get written into the same slot, and when a doctor changes nobody knows who is coming when.
Consent Forms on Paper, and KVKK Risk
Signed forms sit in a cabinet, one goes missing, another is signed incompletely. When the text is updated, old printouts stay in circulation.
Doctor Statements by Hand, Card Commission Lost
At month end the per-doctor statement is put together by hand. Because commission is not deducted on card payments, the figure in the cash account does not match what reaches the bank.
Consumables Run Out Without Warning
Gloves, anaesthetic, single-use kits… nobody notices an item running out in advance. You find out with the patient in the chair, and the treatment stops halfway.
All Five Come Already Answered.
We do not hand over an empty program. The clinic's daily operation opens already configured.
Message in One Tap, Ask for a Deposit
With the WhatsApp button on the appointment screen you message the patient in one tap — no need to look up a number. If you enable deposits, the amount is set as a percentage of the service fee; the IBAN sits ready in the panel.
A Per-Doctor Calendar, With No Clashes
Appointments are shown per doctor; you set the slot length and the working hours. Turn on the online booking form and the patient picks their own time.
Consent & KVKK on Screen
The consent form comes ready; you edit the KVKK text for your own clinic in Settings. Which patient gave consent and on which date is listed in the panel.
POS Commission Comes Off on Its Own
Every payment is recorded with the doctor whose treatment it was. You enter the card commission rate once; the net amount reaching the cash account is calculated automatically.
Critical Level Alerts
You set a critical level for every item. When the quantity drops below it, the item appears as an alert on the Overview — you see it before it runs out.
What Ships Ready for a Clinic.
The daily operation of an outpatient clinic, a private practice, a dental clinic, physiotherapy, a dietitian, a psychologist or a veterinary clinic comes ready; then it runs under the clinic's own logo and colour.
🗓️Per-Doctor Calendar
Every doctor in their own column. Slots of 15, 30 or 60 minutes; working hours set from the panel.
🔗Online Booking Form
The patient picks their own time. Auto-approval or manual approval — the decision is yours.
📄Consent & KVKK Screen
The text is edited from the panel, a link goes to the patient, and the signed record attaches to their file.
🧾Multi-Session Services & Packages
Single-session treatments and packages split into sessions are both defined; price and duration entered once.
🔄Follow-Up Appointment
From the appointment detail, one tap creates a follow-up appointment 15 days later.
💳Sales & Cash Account · POS Commission
The defined commission comes off card payments; the net amount reaching the cash account is calculated.
🩺Doctor Earnings & Advances
A commission rate per doctor; total earnings, paid and remaining balance side by side.
🧤Consumables & Product Stock
Unit, quantity, cost and sale price; an item that drops below its critical level raises an alert.
💬One Tap on WhatsApp
A message in one tap from the appointment and patient screens; the number and patient name come ready.
🚫Cancellations & Lost Revenue
Cancellations are archived on their own screen; how many, for what reason, and the estimated lost revenue.
🔐Password Vault & Recurring Payments
The clinic's passwords encrypted; rent, bills and subscriptions reminded when due.
📧End-of-Month Report
When the month closes, the review report is emailed to you.
This Is What the Panel Shows You First.
The day's appointments, the cash balance and critical stock at a glance. One look at the panel in the morning tells you how the day will go in a few seconds.
Critical Stock Alert
An item that drops below its critical level appears as an alert both on the Overview and in the menu; you do not find out with the patient in the chair.
Package Sessions Are Visible
For multi-session treatments, which session you are on is written on the appointment row, like “Package session 3/6”.
The cash balance is calculated live from payments and expenses; the card commission is already deducted.
Every Doctor in Their Own Column, With No Clashes.
You choose appointment slots of 15, 30 or 60 minutes. Tap an empty slot to add an appointment; busy and closed hours are visible but cannot be selected.
Approval Can Stay With You
With manual approval, an incoming request holds no place in the calendar until you approve it. You also decide whether staff may approve.
How Far Ahead?
You limit from the panel how many days ahead a patient can book; the calendar does not fill up months in advance.
A Follow-Up in One Tap
You create the post-treatment follow-up from the appointment detail — it comes ready for 15 days later.
An Empty Hour Never Comes Back.
The system works on two fronts: reminders target forgetting, deposits target not turning up at all. Each is switched on and off separately — your clinic uses whichever it wants.
Reminders
With the WhatsApp button on the appointment screen you message the patient in one tap — the number and the name come ready, so you never search your contacts.
From the Bulk Message screen you write to patients filtered by tag, source or registration date, all at once.
Deposits
You set the deposit rate as a percentage of the service fee that you choose. The IBAN and account holder details sit ready in the panel.
A patient who wants to confirm the appointment pays the deposit; the no-show rate drops.
A no-show still stays on record
Cancelled appointments are archived on the Cancellations screen: how many, for what reason, and the estimated lost revenue all on one screen. If needed, a cancellation is undone with one tap.
Get It Out of the Paper Cabinet.
Consent is where a clinic wrestles with paper most. The form comes ready, the signature is captured on screen, and the record attaches to the patient's file — no rummaging through a cabinet.
Write Your KVKK Text
You replace the privacy notice with your own wording in Settings. On every consent that goes out, the system uses the current text — no old printout stays in circulation.
Send the Link
You pick the patient and send the signing link over WhatsApp. The system generates a single-use link that stays valid for 48 hours and no longer.
The Patient Signs
The patient reads the declarations and signs on screen. The moment it is signed the link closes and the consent record is created automatically.
Look It Up Later
Which patient gave consent, on which date, and whether it was signed — all listed. It is also on the patient's file.
The Link Cannot Be Used Twice
After signing, or once 48 hours have passed, the link expires; the same link never opens for anyone a second time.
The Record Is on the Patient's File
Signed consent is reachable from the patient detail and from the Consent & KVKK screen. “Which patient consented to what” never goes unanswered.
Make the Figure in the Cash Account Match What Reaches the Bank.
Doctors do not all work the same way in a clinic. The system lets you define a commission rate per doctor, and gathers earnings from completed treatments itself — you never produce a statement by hand at month end.
A Rate per Doctor
A separate commission rate is defined for each doctor. On the Doctors screen, total earnings, the amount paid and the remaining balance are shown side by side.
Advance Deduction
An advance leaves the cash account and posts as a debt against the doctor. In the period's earnings, total gross, the advance paid and net payable each sit on their own line.
POS Commission
You enter the commission rate once. On a card payment the commission posts as an expense on its own; the net amount left in the cash account is shown exactly as it is.
Reporting by branch and by doctor
With more than one branch, a revenue comparison by doctor and by branch is taken from the Reports screen. Because every payment is recorded with the doctor whose treatment it was, the statement is never put together by hand.
End of Day: Who Pays Whom, and How Much.
The day's payments are gathered on one screen. The defined POS commission comes off card payments and the net left in the cash account is shown; each doctor's earnings and any advance sit on their own lines.
Three Figures on One Screen
Revenue, POS commission and doctor earnings are gathered in one place; what is left in the cash account is calculated from those three.
The Advance Is Not Hidden
The deduction sits on its own line; the doctor sees the same figure, so there is no argument at month end.
The Day Closes and Goes on Record
“End of Day / Handover” closes the day's cash account; you can go back to any day you like.
Single-Session Treatments and Packages Split Into Sessions.
Price and duration are entered once and come in on their own when an appointment is opened. For multi-session treatments, which session you are on shows on the appointment row.
Define the Service
Examination, follow-up, treatment, a session package… Each service's price and duration is entered once; you never type it into an appointment by hand.
Track the Sessions
“Package session 3/6” is written on the appointment row. You never have to ask the patient how many sessions are left, or keep a note.
Open the Follow-Up in One Tap
You create the post-treatment follow-up from the appointment detail; it comes ready for 15 days later.
Consumables and Products on One List
The consumables you use and the products you sell sit on one list; for each item you enter the unit, quantity, cost and sale price.
Critical Level Alerts
When the quantity drops below the level you set, the item appears as an alert on the Overview and in the menu — no emergency trips to buy stock.
When the Month Ends, Your Report Is in Your Inbox.
When the month closes, the clinic's review report is emailed to you. You do not need to open the panel and run a report.
July 2026 · Clinic Review Report
Orbitix Klinik · Kadıköy branch
📅Automatic Every Month
It arrives as soon as the month closes. You do not have to remember, or open the panel.
🩺Breakdown by Doctor
Which doctor did how many treatments, brought in how much revenue, and was paid how much in earnings.
📉Lost Revenue Is Visible
The estimated cost of patients who did not turn up sits as its own line in the report.
Patient Data Is the Most Sensitive Data There Is.
Patient records, consent documents and contact details are not ordinary customer data. Protecting them should not be a job you have to worry about.
Every Clinic's Data Is Separate
Tenant isolation is built into the foundation of the system. No other clinic can see your patient list.
The KVKK Text Is Your Text
You edit the privacy notice for your own clinic; the system uses the current text on every consent.
The Signing Link Is Single-Use
After signing, or once 48 hours have passed, the link expires; nobody can open it a second time.
Role-Based Access
What staff can see and do is set from the panel; the cash account and reports stay with the manager.
Passwords Are Stored Encrypted
The Password Vault is kept separately and encrypted; even if a backup leaked, the passwords inside could not be read.
Backups, Servers and Maintenance Are Ours
Data is backed up and monitored regularly; server management is on us. You do not need to hire an IT person at the clinic.
When You Are Ready, on Top of the Same System.
You start with the CRM. When you need it, you switch on the WhatsApp AI — patient data stays where it is, and there is no setup from scratch.
💬It Handles Requests
A message or a voice note — it understands, summarises and writes it to the patient record. The phone does not ring while the doctor is with a patient.
🔔It Reminds
Appointment reminders and follow-up prompts go out automatically from the assistant.
🎙️Management by Voice Note
You ask “what is my schedule tomorrow?” and get the answer without opening the panel.
🧠A Memory Built for Your Clinic
Your services, your working hours and your rules are learned; the assistant speaks in the clinic's name.
Professional plan — messages go out from the shared Orbitix number. Dedicated Assistant plan connects your own WhatsApp number is connected — the patient writes to you, and the assistant replies in your clinic's name.
Four Plans, One System.
Start with the CRM; when you are ready, add the WhatsApp AI, then a multi-branch setup and custom reporting, on top of the same system. None of the four has a contract.
Starter
The clinic's whole operation — from appointment to payment.
- Per-doctor calendar + online booking form
- Consent & KVKK screen, signing link
- Doctor earnings, advances & POS commission
- Services & packages, follow-up appointments
- Consumables stock, Password Vault, recurring payments
- Month-end review report
Professional
CRM + the WhatsApp AI.
- Everything in Starter
- WhatsApp Orbi — records created from the chat
- Management by voice message
- Appointment reminders & follow-up prompts
- AI patient & conversation summaries
- Your own address — yourbusiness.orbitix.tr
Dedicated Assistant
Work with your own WhatsApp number.
- Everything in Professional
- Your own WhatsApp number is connected
- Patients book over WhatsApp
- Run the clinic from WhatsApp
- An AI memory of your own
- Your own domain is connected
Enterprise
Multi-branch clinics and specific requirements. The scope varies by clinic and starts with a conversation.
- Everything in Dedicated Assistant
- Multi-branch & reporting by branch
- Permissions — doctor / assistant / receptionist
- Setup and reports built for your clinic
- Several website designs
- Priority support
Not Software — a Working Order for the Clinic.
Every Booking on One Screen
Which doctor, which hour, which patient — the clinic's entire day on one screen, with no clashes.
Consent Is on Record, Not in a Cabinet
Signed consent sits on the patient's file; the KVKK text that goes out is always current.
Card Commission Never Disappears
The gap between the figure in the cash account and what reaches the bank is no longer a question mark.
Fewer Empty Chairs
One-tap reminders and deposits work together; a no-show stays on record along with the revenue it cost.
No Doctor Statement by Hand
Every payment is recorded with the doctor whose treatment it was; the month-end report comes ready.
A Risk-Free Start
A live demo first. Free setup, no contract, cancel whenever.
We Designed the System — Now It's Your Turn.
No sign-up, no setup. The demo opens with sample clinic data: open an appointment, send a consent form, close the day. If you like it, we talk about the rest.