Your Whole Centre,
In One Panel.
Timetable templates, the attendance register, class and term management, monthly payments, the Parent Journal and teacher earnings — all connected, under the centre's own brand.
Collected This Month
Created Automatically at the Start of the MonthFive Things That Actually Go Wrong in a Course Centre.
If you are looking for software, it is probably because of one of these. All five come answered in the system.
The Weekly Timetable Is Retyped Every Week
Dozens of students, several teachers and classrooms. The timetable is rewritten every week; skip one week and nobody knows who is where.
Attendance Lives in a Book, and Absences Are Spotted Too Late
A student who misses several lessons in a row is noticed at month end. By then they are already lost — when one phone call would have been enough.
Who Paid, Who Is Late — in a Spreadsheet
Charges are typed in by hand at the start of the month, and marking who paid gets forgotten. Calling a late-paying parent is nobody's job, so nobody calls.
Every Last-Minute Cancellation Becomes a Negotiation
“I told you an hour before, do not charge me.” With no written rule, every parent is negotiated with separately — and the teacher came in for nothing.
Parents Keep Calling
“Did my child come to the lesson, what was covered, how much do I owe?” The same three questions all day on the phone; half the coordinator's day goes to it.
All Five Come Already Answered.
We do not hand over an empty program. The daily operation of a course centre, a study centre or a nursery opens already configured.
Define It Once, Automatic for the Whole Term
“Tuesday 17:00 · Elif ↔ Teacher Ayşe · 60 minutes” is entered once, and the system creates every lesson for the whole term itself. A one-off change does not break the template.
The Register Is Taken Inside the Lesson, With One Tap
The teacher opens the lesson and the class list appears; present · late · absent · excused is marked with a single tap. The panel flags a student who misses several lessons in a row.
Charges Are Raised Automatically at the Start of the Month
Every student's monthly amount and collection day is defined. A payment request goes to the parent over WhatsApp; overdue payments gather on a red list of their own.
The Cancellation Rule Comes From Settings, and the Argument Ends
You set the late-cancellation threshold. A cancellation inside the threshold is chargeable, an early one earns a make-up entitlement — the rule works the same way for everyone.
Parents Look It Up in Their Own Journal
The timetable, attendance, the teacher's note, homework and the payment plan sit in the parent's own portal. The three-question phone traffic stops.
What Ships Ready for Schools and Course Centres.
Whether you work one-to-one or in groups and classes — both are run from the same panel, and the difference is set in Settings.
🗂️Fixed Timetable Template
Define the weekly pattern once; lessons are created automatically for the whole term.
📋Attendance Register
Present · late · absent · excused. Taken from a phone, inside the lesson.
🏫Class & Term Management
Classes with capacity limits, cohorts that renew each month; student–teacher pairing for one-to-one.
💳Monthly Payments & Requests
Charges are raised at the start of the month, a request goes to the parent over WhatsApp, and overdue ones gather in red.
📖Parent Journal
Parents sign in with their own phone number and access code, and see only their own child.
⚖️Cancellation Rule & Make-Up Entitlement
A late cancellation is chargeable, an early one earns a make-up. The threshold is set in Settings.
🧑🏫Teacher Earnings
Salary + a rate per teaching hour, calculated automatically. Salary + sales bonus for coordinators.
🔑Role-Based Permissions
The coordinator runs enrolment and payments; a teacher sees only their own students.
🎯Prospect Tracking
Bulk-upload everyone who came from a free event; conversation history and conversion rate.
🏢Multi-Branch
A branch selector on every screen; a coordinator is locked to their own branch, and reports compare them.
📧End-of-Month Report
When the month closes, the review report is emailed to you.
🔐Password Vault & Recurring Payments
The centre's passwords encrypted; rent, bills and subscriptions are reminded when due.
This Is What the Panel Shows You First.
Today's lessons, registers not yet taken, overdue payments and absence alerts at a glance. One look at the panel in the morning and the coordinator knows the day.
Absence Alert
A student who misses several lessons in a row is flagged in the panel. One phone call is enough, before you lose them.
Lessons With No Register
You see which teacher skipped the register before the day is out; the attendance record is never left incomplete.
With several branches there is a branch selector on every screen; a coordinator is locked to their own branch.
Set the Timetable Up Once, Let the Term Write Itself.
You define the weekly pattern once; the system creates the lessons for the whole term. Entering lessons by hand every week is over for good.
Define the Template
“Tuesday 17:00 · 5A Maths · Teacher Ayşe · Classroom 2 · 60 minutes” — the weekly pattern is entered once.
Automatic All Term
Lessons are created on their own through to the end of term. The term break is worked out from the gap in the term dates; no lessons are written on those days.
A One-Off Change Does Not Break the Template
Postponing a lesson or swapping the teacher is done on that lesson; the weekly pattern stays exactly as it was.
Classes With Capacity, Terms That Renew
Group lessons open with a capacity limit; when it fills, the class closes. Each term creates a new cohort, and past term records are preserved.
Cleared When a Student Leaves
A departing student's future lessons drop out of the timetable, while their past records and payment history are preserved.
The Register Is Taken Inside the Lesson, With One Tap.
The teacher opens the lesson and the class list appears. It is taken from a phone — no writing it in a book and typing it up later. The attendance record feeds both the Parent Journal and teacher earnings.
5A Maths · Tuesday 17:00
Teacher Ayşe · Classroom 2📱Taken From a Phone
The teacher sees the day's lessons in the app installed on their phone, and takes the register inside the lesson.
🔔Absence Alert
The panel raises an alert for a student who misses several lessons in a row. Stepping in does not wait for month end.
🔗It Feeds Two Places at Once
The attendance record posts both to the report the parent sees and to the teacher's earnings; it is never entered twice.
The Rule Is Set in Settings and Works the Same for Everyone.
You choose the late-cancellation threshold. After that there is nothing to argue about — the system applies the rule, and nobody negotiates with each parent every time.
Late Cancellation
The lesson counts as chargeable and no make-up entitlement arises. The teacher has not come in for nothing.
The threshold is 12, 24 or 48 hours — chosen in Settings.
Early Cancellation
No charge is made and the student is given a make-up entitlement that goes on record and stays tracked.
A parent who gives notice in advance is not penalised.
Cancelled by the Teacher
No charge is made and a make-up entitlement always arises — the centre's mistake is not passed on to the parent.
This distinction is held as its own status in the system.
The make-up decision sits with the coordinator
The teacher flags the need for a make-up, the coordinator decides and places it in the timetable. Make-ups that have been done, that are planned and that are not yet planned are each tracked separately — nobody says “we gave a make-up” and then forgets.
Charges Are Raised Automatically at the Start of the Month.
Every student's monthly amount and collection day is defined. Payment requests are created automatically at the start of the month; collected, pending and overdue are each held separately.
💬Payment Requests Over WhatsApp
The payment notice goes to the parent from the panel; who called and when stays on record.
🔴Overdue on a Red List
Overdue payments gather on their own list. Every morning it is clear who to call.
🎟️For Those Working in Packages
If you work in lesson packages rather than monthly fees, sessions remaining are tracked in the same panel.
The Three-Question Phone Traffic Stops.
A parent signs in to the Parent Journal with their own phone number and access code and sees only their own child's record. The coordinator gets half a day back.
Elif Yılmaz · 5A Maths
Attendance 94%📅Timetable & Attendance
Which day their child has a lesson this week, how many lessons they attended — the parent looks it up themselves.
📝Teacher's Note & Homework
The progress note and the homework file sit in the journal; nothing gets lost in WhatsApp.
💳Payment Plan
What they paid this month and what is left — no more “do I owe anything?” calls.
🔒Only Their Own Child
Access is tied to the phone number and the code; no other student's record is visible.
Whether a teacher can see the parent's phone number is decided in Settings — the centre's choice.
Who Sees What, and Who Earns How Much?
There are three roles in the centre, and all three see the same panel differently. Earnings are calculated by role too — and gathered on one screen at month end.
Coordinator
Enrolment, the timetable, payments and make-up decisions are theirs. With several branches they are locked to their own branch.
Earnings: salary + sales bonus.
Teacher
Sees only their own students and their own timetable; takes the register and flags the need for make-ups.
Earnings: salary + a rate per teaching hour.
Parents
Sees only their own child's timetable, attendance, notes and payment plan.
Access is tied to the phone number + code.
Calculated per Teaching Hour
Lessons given and their durations post to earnings; a 40-minute lesson does not count the same as a 60-minute one. At month end you see it broken down.
Exceptions From Settings
Role permissions are managed in Settings; you switch your centre's own exceptions on or off from there.
When the Month Ends, Your Report Is in Your Inbox.
When the month closes, the centre's review report is emailed to you. You do not need to open the panel and run a report.
July 2026 · Centre Review Report
Orbitix Kurs Merkezi · Kadıköy and Beşiktaş branches
📅Automatic Every Month
It arrives as soon as the month closes. You do not have to remember, or open the panel.
🏢Branch Comparison
With several branches you see side by side which one brought in what, and which fell behind.
⏱️Make-Up Breakdown
Make-ups that have been done, that are planned and that are not yet planned are counted separately; entitlements never build up unnoticed.
Your Data Security Is on Us.
Student and parent details, attendance records, teachers' notes and payments — all the centre's most sensitive data. And most of it belongs to children.
Every Centre's Data Is Separate
Tenant isolation is built into the foundation of the system. No other centre can see your student list.
A Teacher Sees Only Their Own Students
The restriction is enforced on the server side. The cash account, reports and other teachers' students are closed.
A Parent Sees Only Their Own Child
Access is tied to the phone number and the code; no other student's record can be reached.
Parent Numbers Can Be Switched Off in Settings
The centre decides whether a teacher can see a parent's number; the default is off.
Regular Backups and Monitoring
Data is backed up regularly, and whether the backups actually ran is monitored separately.
Servers and Maintenance Are Ours
Updates, backups, monitoring and server management are on us. You do not need to hire an IT person at the centre.
When You Are Ready, on Top of the Same System.
You start with the CRM. When you need it, you switch on the WhatsApp AI — the centre's data stays where it is, and there is no setup from scratch.
💬It Handles the Three Questions
“Did they come, what was covered, how much do I owe” — the assistant answers instead of the coordinator.
🔔It Reminds
Lesson reminders and payment notifications go out automatically.
🎙️Management by Voice Note
The coordinator talks, the system records. Enrolments and payments go in without opening the panel.
🧠A Memory Built for Your Centre
Your fees, your term calendar and your cancellation rule are learned; the assistant speaks in the centre's name.
Professional plan — messages go out from the shared Orbitix number. Dedicated Assistant plan connects your own WhatsApp number is connected — the parent writes to you, and the assistant replies in your centre's name.
Four Plans, One System.
Start with the CRM; when you are ready, add the WhatsApp AI, then ad and social media management, on top of the same system. None of the four has a contract.
Starter
The centre's whole operation — from enrolment to payment.
- Timetable template, classes & terms
- Attendance register & absence alerts
- Monthly payments, pending & overdue
- Parent Journal · cancellation rule & make-ups
- Teacher earnings & role-based permissions
- Multi-branch · end-of-month report
Professional
CRM + the WhatsApp AI.
- Everything in Starter
- WhatsApp Orbi — records created from the chat
- Management by voice message
- Lesson reminders & payment notifications
- AI conversation summaries
- Your own address — yourbusiness.orbitix.tr
Dedicated Assistant
Work with your own WhatsApp number.
- Everything in Professional
- Your own WhatsApp number is connected
- Parents write to the centre directly
- Run the centre from WhatsApp
- An AI memory of your own
- Your own domain is connected
Enterprise
Hand your advertising and social media to the AI as well. The scope varies by centre and starts with a conversation.
- Everything in Dedicated Assistant
- Meta & Google ad management
- Social media content and a posting calendar
- Voice assistant
- Several website designs
- Priority support
Not Software — a Working Order for the Centre.
The Timetable Writes Itself
The template is set up once, and lessons are created automatically all term.
You See It Before You Lose the Student
The panel warns you about a student missing lessons in a row; stepping in does not wait for month end.
Overdue Payments Show in Red
Charges are raised at the start of the month; every morning it is clear who to call.
The Cancellation Argument Ends
The rule is set in Settings and works the same for everyone; the make-up entitlement stays on record.
Parents Look It Up Themselves
The timetable, attendance, notes and payments are in the parent's journal; the phone traffic stops.
A Risk-Free Start
A live demo first. Free setup, no contract, cancel whenever.
We Designed the System — Now It's Your Turn.
No sign-up, no setup. The demo opens with sample centre data: open a class, take the register, look at the month's payments. If you like it, we talk about the rest.