Your Whole Fleet,
In One Panel.
The fleet list, bookings with pick-up and return dates, an availability calendar, contracts and payments that post straight to the cash account — all connected, under the business's own brand.
This Month
Fleet summaryFour Things That Actually Go Wrong in Car Rental.
Running even a small fleet on a notebook and WhatsApp only gets you so far. All four come answered in the system.
Nobody Is Sure Which Vehicle Is Free and When
A customer calls and asks “have you got a Clio for Saturday?” Someone checks the book, someone else gets asked. Sometimes the same car is promised to two people.
The Rental Goes in a Book, the Payment Somewhere Else
The vehicle is handed over and the money is taken, but posting it to the cash account is forgotten. At month end nobody can say exactly how many rentals there were or how much came in.
The Contract Is in a Folder, and Finding It Is a Job
The rental contract is signed and filed. When a problem comes up later, working out which customer took which vehicle on which date takes half a day.
Which Vehicle Actually Earns Is Unclear
Is there a car sitting idle, or one that is always out — when utilisation and income are not visible per vehicle, the decision to buy another is made on instinct.
All Four Come Already Answered.
We do not hand over an empty program. The car rental operation opens already configured.
Busy Days Show as Closed in the Calendar
Every booking is recorded with a pick-up and a return date; the same vehicle cannot be booked twice for those days. Clashes are blocked by the system.
Payment to the Cash Account in One Tap
When you take the rental payment, one confirmation posts it to the Main Cash Account as income under the “Car Rental” category — you never enter it in a book a second time.
The Rent a Car Contract Is on Record
You choose “Rent a Car” as the contract type; it goes on record with the customer, the dates and the amount. You can scan the wet-signed copy and attach it to the same record.
Income Visible per Vehicle
How many days each vehicle was out and how much it brought in — because the cash records are tied to the vehicle, utilisation and income come to you as figures.
What Ships Ready for Car Rental.
From daily operations to the back office it arrives set up; then it runs under the business's own logo and colour.
🚗Fleet List
Plate, make and model, daily rate and status on one list; which vehicle is out and which is free.
📅Availability & Clashes
Bookings with pick-up and return dates; busy days show as closed, and double bookings cannot happen.
₺Payments & Main Cash Account
A rental payment posts to the cash account as income under the “Car Rental” category with one confirmation.
📄Rent a Car Contract
Its own contract type; recorded with the customer, dates and amount, with the wet-signed copy attached as a PDF.
👤Customer Records
The renting customer's contact details and past rentals build up on one record.
💬Bulk WhatsApp
Message customers in sequence; anyone who has opted out is excluded automatically.
🔐The Password Vault
Bank, insurance and platform passwords, encrypted, in one place and only with the manager.
🔁Recurring Payments
Office rent, insurance and subscriptions are reminded when due, and post to the cash account when paid.
📧End-of-Month Report
When the month closes, the review report is emailed to you.
If you also let apartments by the day, they live in the same panel
If you also do short-stay accommodation, the Short Lets module opens in the same system; bookings, per-night pricing and payments post to the same cash account. If you do not need it, it never appears in the menu.
Which Vehicle Is Out, Which Is Free.
The fleet list shows each vehicle's status and when it will free up. You answer “have you got a Clio for Saturday?” without opening a book.
🗓️When It Frees Up
The return date of a vehicle that is out is written on its row; you can tell a customer “it is available on Tuesday”.
🚫No Double Bookings
The same vehicle cannot be booked twice for the same days; busy dates cannot be selected.
📈Utilisation Is Visible
How many vehicles are out and how many are free — you see how hard the fleet is working as a figure, every day.
Record It With a Pick-Up and a Return Date.
A booking ties the vehicle, the customer and the date range together. That range closes in the calendar, and the payment is taken from the same record.
Pick the Vehicle and the Customer
You choose the vehicle from the fleet and the renter from the customer list. If the customer is not on file, they are created on the same screen.
Enter the Date Range
The pick-up and return dates are selected. Busy days cannot be chosen; the vehicle shows as closed in the calendar for that whole range.
Create the Contract
The contract type Rent a Car is selected; the customer, the dates and the amount go on record, and the wet-signed copy is attached as a PDF.
Post the Payment
When the amount is collected, one confirmation writes it to the Main Cash Account as income; no second book is needed.
When the vehicle comes back, the record closes
On return the vehicle moves to free status and those days reopen in the calendar. Past rentals stay on the customer's and the vehicle's records — who took which vehicle and when can be found later.
Payments to the Cash Account, Costs to Their Category.
Rental income posts to the Main Cash Account under the “Car Rental” category; insurance, servicing and office costs sit in their own categories. The month-end figure arrives already calculated.
Categories Stay Apart
Rental income, insurance, servicing and office costs each in their own category; at month end it is clear what came to what.
Outstanding Payments
If the vehicle has been handed back but the payment is not complete, the remaining amount stays as outstanding and is not forgotten.
Income per Vehicle
Because the records are tied to the vehicle, what each one brought in shows separately at month end.
Who Took Which Vehicle, and When?
The rental contract is recorded as its own type, held together with the customer, the dates and the amount. When a problem comes up later, you do not go through a folder.
The Rent a Car Contract Type
When creating the contract you pick “Rent a Car (Vehicle Rental)” as the type. The reference number, customer, dates and amount go on record.
The Wet-Signed Copy Attached
You scan the signed contract and attach it to the same record as a PDF. The document is stored and backed up safely.
KVKK Explicit Consent
The explicit consent needed to process customer data is put on record; anyone who has opted out is excluded from bulk messages automatically.
Search instead of hunting
Search by plate or by customer name and every rental and contract for that vehicle comes up. “Who took this car in February?” takes seconds, not minutes.
The Invisible Work Lives Here Too.
Vehicles and bookings are your daily job. These are the ones you remember once a month — and that hurt when you do not.
The Password Vault
Bank, insurance portal, rental platform and email passwords, encrypted, in one place and only with the manager.
The reveal window closes itself after 45 seconds.
Recurring Payments
Office rent, fleet insurance, internet and subscriptions are defined once; you are reminded when they fall due, and when you pay it posts to the cash account as an expense.
A forgotten insurance premium puts the whole fleet at risk.
Customer Source Analysis
Which channel — Instagram, referrals, the shop sign, a platform — brought how many customers. You manage your ad budget with figures, not guesses.
No money flows to a channel that brings nothing.
Your website is inside the same system
Your fleet and your daily rates are published on a single page. A web profile on every plan · yourbusiness.orbitix.tr from Professional · your own domain connects from Dedicated Assistant up.
When the Month Ends, Your Report Is in Your Inbox.
When the month closes, the business's review report is emailed to you. You do not need to open the panel and run a report.
July 2026 · Fleet Review Report
Orbitix Rent a Car · a fleet of 12
📅Automatic Every Month
It arrives as soon as the month closes. You do not have to remember, or open the panel.
🚗Breakdown by Vehicle
How many days each vehicle was out and what it brought in — you make the next purchase decision on figures.
📈Utilisation Rate
How hard the fleet is working shows as a percentage; a vehicle sitting idle gets noticed.
Your Data Security Is on Us.
Customer ID and contact details, contracts and your revenue — all sensitive data. Protecting it is not a job you should have to do.
Every Business's Data Is Separate
Tenant isolation is built into the foundation of the system. No other business can see your fleet or your customers.
Contracts Are Stored Safely
Scanned wet-signed documents stay attached to the record and are backed up regularly.
Passwords Are Stored Encrypted
The Password Vault is kept separately and encrypted; even if a backup leaked, the passwords could not be read.
KVKK Explicit Consent on Record
The consent needed to process customer data goes on record; anyone who does not want messages is excluded.
The Customer List Stays With You
Records stay in the panel; even when staff change, the list stays with the business.
Servers and Maintenance Are Ours
Updates, backups, monitoring and server management are on us. You do not need to hire an IT person.
When You Are Ready, on Top of the Same System.
You start with the CRM. When you need it, you switch on the WhatsApp AI — fleet and customer data stays where it is, and there is no setup from scratch.
💬Answers the Availability Question
“Have you got a car for the weekend?” does not go unanswered while you are away from the office.
📝It Records the Request
The date range and vehicle class are pulled out of the message and land in the panel; you approve it.
🎙️Management by Voice Note
You say “34 RNT 12 is back, I took 5,400”; the system records it.
🧠A Memory of Your Own
Your fleet, your daily rates and your rules are learned; the assistant speaks in the business's name.
Professional plan — messages go out from the shared Orbitix number. Dedicated Assistant plan connects your own WhatsApp number is connected — the customer writes to you, and the assistant replies in your business's name.
Four Plans, One System.
Start with the CRM; when you are ready, add the WhatsApp AI, then ad and social media management, on top of the same system. None of the four has a contract.
Starter
The fleet's whole operation — from booking to cash.
- Fleet list & availability calendar
- Bookings with pick-up and return dates
- Rent a Car contract & PDF attachment
- Payments, cost categories & main cash account
- Customer records, bulk WhatsApp, KVKK
- Password Vault · end-of-month report
Professional
CRM + the WhatsApp AI.
- Everything in Starter
- WhatsApp Orbi — records the request automatically
- Management by voice message
- Automatic answers to availability questions
- AI customer & conversation summaries
- Your own address — yourbusiness.orbitix.tr
Dedicated Assistant
Work with your own WhatsApp number.
- Everything in Professional
- Your own WhatsApp number is connected
- Customers write to you directly
- Run the fleet from WhatsApp
- An AI memory of your own
- Your own domain is connected
Enterprise
Hand your advertising and social media to the AI as well. The scope varies by business and starts with a conversation.
- Everything in Dedicated Assistant
- Meta & Google ad management
- Social media content and a posting calendar
- Voice assistant
- Several website designs
- Priority support
Not Software — a Working Order for the Fleet.
Availability Is Instantly Clear
Which vehicle is out, which is free, when it comes back — you answer without opening a book.
No Double Bookings
Busy dates cannot be selected; the same vehicle is never promised to two customers.
Payments Post to the Cash Account Automatically
Rental income posts to the cash account under its own category; no second book is needed.
Contracts Are Searchable
You search by plate or by name; “who took it and when” comes up in seconds.
You See Which Vehicle Earns
Utilisation and income per vehicle; you make the next purchase decision on figures, not instinct.
A Risk-Free Start
A live demo first. Free setup, no contract, cancel whenever.
We Designed the System — Now It's Your Turn.
No sign-up, no setup. The demo opens with a sample fleet: create a booking, post the payment, see the month-end figure. If you like it, we talk about the rest.